For a meeting to run smoothly, it is essential that every participant knows and fulfils their role. There are three functional roles to be divided during a meeting.
- Note taker.
Each of these roles has assigned tasks that must be performed before, during and after the meeting. When everyone performs their duties well, we can speak of an efficient and effective meeting.
The chairman plays an important role in the course of a meeting. However, he / she is not solely responsible for a smooth and functional meeting. The note taker also has to fulfil his / her duties and the participants have a much more active role than many imagine. The common misconception is that a participant only has to show up to a meeting, sit still, listen, and leave.
If this idea were to be correct, sending out information through a newsletter would have been much more efficient and effective. In a successful meeting, the participants make just as much of a contribution as the chairman.
What is your role going to be in the upcoming meeting and what is expected of you?
What can you expect from others and how do you contribute to a good meeting and cooperation?